8 signs that you have hit the limits of your Acomba or Avantage software

When you first started your business, you decided to manage your finance operations with Acomba or Avantage.

You made the right choice. Acomba and Avantage are ideal accounting software for small businesses.

If your growing business is using Acomba or Avantage, you may be finding that the software is reaching its limits and are looking for a new solution.

Here are 8 signs that you have hit the limits of Acomba or Avantage :

1. Your software has become so slow that it is holding you up. Your current management software was designed for small businesses. It is therefore not optimized to process the large amount of data produced by a growing business. Database slowdowns can even bring your operations to a complete standstill. Such cases require technical interventions to rebuild the entire indexing system, which then lead to delays and disruptions.

The exchange of information between your different concurrent systems is too voluminous to be efficient.

You are using multiple software that is not integrated. Without integration and centralization, you are having to enter data multiple times. And because your software is not integrated, your data is difficult to analyze.

Furthermore, there are times when you have to re-enter the same information or transfer the date manually, thereby increasing the risk of errors.

All these issues obstruct visibility into your overall business performance.

2. You require access to your software’s full functionality from anywhere at any time. A cloud-based ERP will deliver many benefits. Beyond improving the efficiency of most services, it adapts easily to your business needs. Cloud computing allows you to access your data and reports over the Internet, wherever you are, regardless of the equipment you use (tablet, cell phone, laptop, etc.).

3. You are struggling to get an accurate view of your inventory in real time vous offre de nombreux avantages. En plus d’améliorer l’efficacité de la plupart des services, il s’adapte facilement aux besoins de votre entreprise. L’infonuagique vous permet d’accéder à vos données et à vos rapports où que vous soyez grâce à Internet, et ce peu importe l’équipement utilisé (tablette, cellulaire, ordinateur portable, etc.).

4. Because your inventory is valuable and tangible, it is often one of the first places where you cut costs. And inventory is a key measure of your overall business health. With the Acumatica ERP, you get real-time visibility into inventory cost and location in one or more warehouses. The replenishment features use smart algorithms to suggest order volumes in advance, based on the seasonality of your purchases.

5. You need an advanced financial structure (intercompany, multicurrency, automated entries, reinvoicing, intracompany). Has your business grown into a multiple-company organization? Intercompany accounting gives you the ability to track financial statements and create reports separately for an unlimited number of associated companies.

If these businesses are based in multiple locations, you need a solution that has the capability to issue invoices and collect payments in any currency. Acumatica ERP manages client balances in both base and foreign currencies. Automatic currency conversion allows for real-time adjustments, currency triangulation, and profit and loss calculations.

In addition, when entering invoices, it is immediately possible to allocate expenses for automatic reinvoicing to your other companies, either for a single invoice or for recurring invoices. Using the Acumatica ERP, you can considerably reduce the time spent balancing entries.

6. You are relying on spreadsheets to consolidate your information. Admittedly, Excel will cost you less than a true ERP solution. However, having to analyze your operations on multiple spreadsheets can quickly become very complex. And complicated operations will have a negative impact on your performance. In which case, it is best to invest in ERP software that is specifically designed to help you save time, improve productivity, and grow your business over the long term. You can then centralize information from other systems into your ERP software and take full advantage of the 360-degree visibility that integrated dashboards provide.

7. Your reports take too long to produce, and you need access to custom reports and dashboards. You get deeper insight into your organization with Acumatica. You will have the ability to view your data in real time on your customized dashboard and analyze trends in a timely manner. These features help you produce fewer reports more easily, because your latest key business data is always available directly in your dashboard or other modules.

The Acumatica ERP delivers a range of powerful reporting and analytical resources that can make your work easier and more efficient. Learn more.

8. You month-end accounting operations are a nightmare. When you move to an ERP solution, many of your accounting transactions will be automated. Manual tasks and duplicate data entries regularly cause accounting errors which often occur at a critical time like month end. Automated processes and data flow in the Acumatica ERP will save you time and allow you to close your books sooner.

Is your business ready for a complete ERP system?

Exclusive program for our ACCEO Acomba and Avantage clients in appreciation for your loyalty.

In support of your business continuity and growth, ACCEO has created an exclusive loyalty program for Acomba and Avantage clients. Contact us for more information!

See what Acumatica can do in this brief demonstration.

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Comparing Acumatica and Oracle NetSuite

For many companies, the decision comes down to choosing between Oracle NetSuite and Acumatica.

Which one will you choose?

  • Acumatica and Oracle NetSuite offer cloud-based SaaS ERP applications;
  • Both solutions integrate ERP, CRM, e-commerce, and business intelligence;
  • Both solutions support multiple industry verticals, from retail to distribution to manufacturing.

Here is how Acumatica and Oracle NetSuite compare :

Comparing Acumatica and Oracle NetSuite

Key differentiators between Acumatica and Oracle NetSuite

Full relational database export : Oracle NetSuite users are not able to export their data directly into a relational format, so migrating their data is difficult and costly. Acumatica will never keep your data captive. You have access to a fully relational copy of your data at all times using the built-in automated backup service and snapshot feature.

Customization using industry standard tools : Both products can be configured to a great extent, but only Acumatica is built using C# and .NET standards. Customization is more difficult with Oracle NetSuite because it uses proprietary development tools.

Updates on your timeline : As a way to manage its multi-tenant model, Oracle NetSuite sets restrictions on when users can upgrade their software, and the option comes at extra cost to the client. Conversely, users can update at any time with Acumatica.

Flexible licensing options : Both products are available through public cloud subscription licences (SaaS). Acumatica, however, makes additional pricing options available to clients to accommodate their unique requirements.

Multiple deployment options (cloud, on premises, hybrid) : Both products are available in the cloud. Only Acumatica can carry out on-premises and hybrid deployments for those businesses that need to keep their sensitive data within the organization.

TCO : Acumatica charges computing resources used. Oracle Netsuite charges both by computing resources used and also by user. User costs will continue to go up as your business grows. Over time, these costs will rise and increase your total cost of acquisition.

About Oracle NetSuite

NetSuite was originally founded in 1998. In 2007, it became a publicly traded company and was subsequently acquired by Oracle in 2016. Because Oracle NetSuite was written before most of the newer web technologies were standardized, it has limitations around deployment options, customization language, and database export capabilities.

By contrast, Acumatica was designed from the outset for accessibility both through the cloud and on-premises using modern web technology. Additionally, you have access to your data at any time, flexible licensing options, and the freedom to add users at no extra cost, which will lower the total cost of ownership for your business.

For small and medium-sized businesses, Acumatica delivers top value, performance, functionality, and usability among the ERP products currently on the market.

View this quick demonstration of Acumatica in action.

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Talk to an ERP expert

ACUMATICA CLOUD ERP

Talk to an ERP expert.

Find out how we can help you.

Ask for a free consultation

Comparing Acumatica and Microsoft Dynamics 365 Business Central

As a mid-range ERP product, Microsoft Dynamics 365 Business Central (formerly Dynamics NAV) offers the following features :

  • Customization;
  • Third-party software support;
  • Support for vertical industries;
  • Options for on-premises and cloud deployment.

These features, however, are offset by certain disadvantages :

  • NAV users are required to re-enter a significant number of their customizations before moving to Business Central starting with the Spring 2019 release;
  • Third-party software support;
  • Business Central users cannot obtain a copy of their production database;
  • Most third-party solutions that are currently available for NAV are not available for Business Central.

Acumatica provides substantially more options and features relative to Business Central.

Here is how Acumatica measures up when compared to Dynamics 365 Business Central :

Key differentiators between Acumatica and Dynamics 365 Business Central

True cloud : All features are accessible through the Internet using a standard browser, and there is no need to install additional software on the user’s device or to have an additional software licence—that’s the meaning of “True cloud”. Acumatica works in cloud or on-premises mode and requires no additional software or equipment. Business Central can also run in both these modes.

True mobility : Accessed using a standard Web browser, the Acumatica suite provides a turnkey solution. Each Web page and every screen display in Acumatica is designed to resize to fit the device that you are using. Additionally, the same information and flow are presented in every screen, whether you are using a PC, a tablet, or a mobile phone. Business Central also runs on mobile devices.

Customization using industry standard tools : While both products are highly configurable, Acumatica is created using industry standard C# and .NET. Customization is costlier and more complicated in Business Central because it uses a proprietary development language (AL with Extensions 2.0). Moreover, development privileges come at additional costs.

Flexible licensing options : Both products are available through subscription licences. Acumatica makes additional pricing options available to clients to accommodate their unique requirements.

Multiple deployment options (cloud, on premises, hybrid) : Some of the deployment options available include public cloud (such as Amazon Web Services), at your business site, and private cloud. All three deployment options are supported by Acumatica and Business Central using a Web browser for system access.

Scaleable to your business growth : Analyzing current and future needs is an essential part of selecting the right ERP solution. These two products enable you to scale resources to support your growing business. Since Acumatica only charges for the computing power required and not per user, you can scale your system as you grow, so that an unlimited number of users can access the system irrespective of their job role. By contrast, Business Central is licensed per user. So, when your business grows and more employees, customers, and suppliers require access to the system, your costs increase rapidly under a per user licensing model. Be mindful of these extra costs and factor them into your final assessment.

TCO : Because Acumatica charges by computing power used, not by user, your costs will reflect the features and resources you really need. But with Business Central, the costs will add up. Business Central charges per user and per resource used, which will increase your total cost of ownership as your business grows.

Acumatica offers a fully integrated ERP and CRM solution built on true cloud architecture. In addition, irrespective of whether Acumatica is deployed on premises or in the cloud, you are only charged per system resource, not per user. Of any ERP solution currently available for small- to medium-sized businesses, Acumatica offers the best functionality, performance, usability, and value.

Investing in a new ERP system is a significant commitment that will have a lasting impact on your business. We believe that your next ERP system should be Acumatica. Still, we encourage you to carry out your own due diligence as part of your selection process prior to purchasing an ERP system. Ask questions. Consider all the different answers. Get a real sense of what your business needs will be over the next three to five years.

Review the G2 Crowd Report which shows how users compared Acumatica with Microsoft Dynamics NAV, GP, and 365.

View this quick demonstration of Acumatica in action.

Related posts :

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ACUMATICA CLOUD ERP

Talk to an ERP expert.

Find out how we can help you.

Ask for a free consultation

Comparing Acumatica and Sage

Sage is a traditional ERP provider for small- and medium-sized businesses. Sage 50, Sage 100, Sage 300, and Sage 500 each comprise their own set of market-specific features.

There are, however, some similarities between these Sage products and Acumatica:

  • Feature-rich financial suite;
  • Multi-sector support;
  • Robust third-party software extensions (ISVs);
  • Vast channel of reselling partners (VARs).

Acumatica has wide-ranging ERP functionality, is fully customizable, and is supported by robust ISV software. Contrary to the Sage product line, which is still reliant on aging client-server technology, Acumatica was built for cloud access from its inception, using modern technology. That is why Acumatica can deliver more options and features than Sage and cost less over the long term.

This comparison table provides an overview of how Acumatica performs against Sage:

Key differentiators between Acumatica and Sage

True cloud : True cloud means that all functionalities can be accessed through the Internet using a standard browser and there is no need for the user to install any software on their device or purchase any additional software licences. Much of the Sage product line is supported by older software development technology and platform architecture. These products were designed for on-premises deployment and then retrofitted for the cloud. Moreover, such products also struggle to achieve the level of speed, functionality, and usability offered by a true cloud platform. Acumatica was developed to leverage the capabilities of cloud computing and can operate both on premises and in the cloud. You can even alternate between the two delivery models.

True mobility : Acumatica is a turnkey solution that can be accessed on the device of your choice. Acumatica is designed to adjust the size of each page and each screen to fit the device you are using. Be it on a PC, a tablet, or a phone, each screen has the same information and the same flow. Even though Sage online products are compatible with browser access on various devices, they do not automatically resize web pages to fit on mobile devices.

Full function ERP : The Sage product line compared here is adapted to different business sizes and requirements. Therefore, not all products offer identical ERP functionality. But due to the fact that most of the Sage product line relies on aging 90s client-server technology, these products do not perform at the same level of functionality when deployed in the cloud as they do when deployed on premises. The Acumatica software delivers an integrated financial and ERP solution that can evolve with your business using either a cloud or on-premises model.

Flexible licensing options : Subscription licensing is available for both solutions. Depending on the product, Sage bases licensing on the number of users, either concurrent or named users by specific product. Acumatica provides multiple licensing options and pricing based on resources that your business needs rather than a number of users. This way, your business can grow without incurring additional user costs.

Multiple deployment options (cloud, on premises, hybrid) : Sage and Acumatica have the capability to support on premises, cloud, or hosted deployments. Because of their legacy architecture, most Sage products do not support true cloud deployments. This limitation has significant impacts on Sage product support costs, scaleability, and functionality. Sage products, such as Intacct and X3, are cloud native but cannot be deployed in private/hosted or on-premises modes.

Acumatica offers a fully integrated ERP and CRM solution built on true cloud architecture. In addition, irrespective of whether Acumatica is deployed on premises or in the cloud, you are only charged per system resource, not per user. Of any ERP solution currently available for small- to medium-sized businesses, Acumatica offers the best functionality, performance, usability, and value.

Investing in a new ERP system is a significant commitment that will have a lasting impact on your business. We believe that your next ERP system should be Acumatica. Still, we encourage you to carry out your own due diligence as part of your selection process prior to purchasing an ERP system. Ask questions. Consider all the different answers. Get a real sense of what your business needs will be over the next three to five years.

Take some time to review the ERP software selection resources that Acumatica has put together to help you find the solution that is right for you.

View this quick demonstration of Acumatica in action.

Related posts :

10 tips for smarter ERP system selection

4 reasons to recommend Acumatica Cloud ERP to Quebec SMBs

3 ways to increase your profits with an ERP system

ACUMATICA CLOUD ERP

Talk to an ERP expert.

Find out how we can help you.

Ask for a free consultation

Comparing Acumatica and QuickBooks

As your business operations continue to grow, the limitations of the QuickBooks accounting software may be prompting you to search for a more powerful solution.

While QuickBooks provides a good entry-level accounting package at a reasonable price, it is still primarily intended to support basic accounting. Managing business processes that extend beyond finance requires an enterprise resource planning (ERP) solution. An ERP solution supports accounting and financial management requirements along with other business processes, such as manufacturing, distribution, and more.

Understanding that accounting software and ERPs are designed for different purposes, the table below compares Acumatica to QuickBooks Enterprise, Intuit’s top-end QuickBooks product. QuickBooks Enterprise can be installed locally (on site) or hosted on the Internet (in the cloud). Key features for both solutions are compared side by side in order to highlight some of the benefits of migrating from QuickBooks to an ERP system, and to show the advantages of choosing Acumatica.

* « True cloud » means that all functionalities can be accessed through the Internet using a standard browser, with no additional software licences or customer applications required.

Key differentiators

True cloud : Acumatica works on premises or in the cloud and requires no additional hardware or software. Although QuickBooks Enterprise is accessible over the Internet, Intuit acknowledges that QuickBooks is not optimized to be a true cloud product.

Full function ERP : Acumatica will provide your organization with a full-function ERP and CRM solution. In contrast, QuickBooks Enterprise offers only some of these elements, as it is primarily an accounting solution and not an ERP.

Full relational database export : Because QuickBooks is designed solely for accounting purposes, it uses a proprietary database and does not provide a real export functionality. Quickbooks requires a third-party utility to access the underlying database. Most top-level finance management solutions for small- and medium-sized businesses use more robust databases, such as Microsoft SQL Server, SAP HANA, or Oracle. Typically, however, these other solutions lead to implementing an ERP system.

Flexible licensing options : QuickBooks and Acumatica are available through subscription licenses. Acumatica makes additional pricing options available to clients to accommodate their unique requirements. Consult Acumatica ERP pricing.

Upgrade on your schedule : Acumatica has the power to grow with your business and can scale to multiple businesses and currencies. QuickBooks Enterprise is limited to a set number of users. And although it can process multiple currencies it can only manage one single company.

QuickBooks is an accounting software designed for small businesses.

From the outset, Acumatica was designed for cloud-based and on-premises access using today’s technology. You get anytime access to your data, flexible licensing options, and the flexibility to add users at no extra cost, which helps drive down the total cost of ownership for your business.

For businesses whose growing operations are outpacing the limitations of a basic accounting software such as QuickBooks, Acumatica provides the ERP solution that can get them to the next level.

Among the top-selling ERP products on the market today, Acumatica delivers on performance, innovative features, and cost efficiency.

View this quick demonstration of Acumatica in action.

Related posts :

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ACUMATICA CLOUD ERP

Talk to an ERP expert.

Find out how we can help you.

Ask for a free consultation

Why Acumatica is the Right Choice for Today’s Proactive Accountant

For over a year and a half now, accountants have been forced to work a little differently than they have traditionally. With today’s fast-paced environment and uncertainty of COVID-19, accountants need to be proactive, rather than reactive. How can Acumatica help you target potential issues and solutions?

Get the answers in a new e-book from Acumatica.”

But as a preview, let’s look at Acumatica’s accounting features that make it a top choice of pros in the know.

Acumatica’s Accounting Features Overview

Financial Management : Acumatica offers insightful financial statements that go beyond basic GAAP compliance. It also automates deferred revenue by using a schedule in advance. Adjustments are a big part of financial reporting, too. Acumatica allocates repeating journal entries to make the end of the month closings a breeze. You can choose your allocation and distribution methods. Clear cut structures allow for easy data entry and increased insights. And, making adjustments and organizing information is effortless. [datasheet]

Vendor Management : Acumatica makes purchasing decisions simple. You can customize your documents and make the approval process faster. Never forget to enter a receipt again. With Acumatica, you can enter expenses on the go, thanks to the handy mobile app. [datasheet]

Inventory Management : Customizable items can be complicated to record, but not with Acumatica. It automates inventory counts, items, purchase orders, and stock replenishing. Plus, with Acumatica’s accounting tools, you can choose the costing methods that make the most sense for your business.[datasheet]

Customer Relationship Management : Long-term relationships are key to business success. That is why Acumatica offers a fully integrated CRM. Manage prospects and keep customer information up to date with a tool to connect your sales, marketing, and service teams. [datasheet]

Project Accounting Management : This is where Acumatica’s accounting features shine. Let them help you quickly create estimates and work proactively to manage projects. With everything from scheduling to retainage, Acumatica has you covered. [datasheet]

Fixed Asset Management : Acumatica allows full control of all high-dollar investments while making them easy to manage. Recording and calculating are automated and customizable. And the freedom to review different tax scenarios makes it simple to predict situations you may find yourself in. [datasheet]

User Management : Acumatica is all about empowering people and giving them as many options and opportunities as possible. The ability to share information easily while keeping it secure is another Acumatica feature many in accounting roles wonder how they ever lived without.

A 100% ERP cloud solution to manage your business wherever and whenever you want. See an overview of Acumatica Cloud ERP

Related posts :

4 reasons to recommend Acumatica Cloud ERP to Quebec SMBs

3 ways to increase your profits with an ERP system

ACUMATICA CLOUD ERP

Talk to an ERP expert.

Find out how we can help you.

Ask for a free consultation